There are as many strategies on setting up and utilizing your Google Calendar as there are people. Some go crazy and color-code everything, others set up a reminder for everything in their lives, and some just jot things down in a very approximate way.
I tried all sorts of strategies before, but this simple and straight to the point calendar routine is the one that has been working the best for me. I hope these blogger hacks will help you to handle your Google Calendar in the most efficient way.
Google Calendar Routine for Bloggers
I used to have a million different calendars, color-coded, and dedicated to each group of tasks and reminders. But at some point, I realized that it takes me longer to properly color-code my appointments than it saves time while planning my day.
These days, I only have one calendar to organize my entire life. It’s Google Calendar where I put all of my appointments, set-up reminders and tasks, and schedule reminders. Below, I describe my Google Calendar Routine that I use for organizing my workflow as a beauty blogger.
How to RSVP to Blogger Events Using Google Calendar
I have a set routine for using my Google Calendar:
- Double-Tab Strategy. When I go through my emails, I always have my Google Calendar open in a separate tab, so I can immediately see if I can commit to the event or meeting requested in the email.
- Calendar RSVPs. If the invitation sounds exciting and I would like to attend, I use a template saved in my Google Keep to RSVP. This app is connected to the new version of Google inbox, so you have your saved files available right in your email window.
- Have an RSVP Template. My event RSVP template saves me so much time! Don’t be ashamed of having the same response to the same person who is inviting you to a few events. All they care about is your answer, not your creativity in writing RSVP emails. So the same event acceptance answer will be just fine.
How to Organize Event Entries in Your Google Calendar
Once I RSVPed, I immediately put the event on my Google Calendar. I use the following tabs to organize my blogger events in Google Calendar:
- Event Name. Usually, I just copy-paste the subject line from your event invite. If it’s a meeting, I will put “Meet [Person’s Name] // [Company Name]” for convenience. For instance, if I were planning on meeting myself, I would put “Meet Katya // @StyleSprinter.” Easy-peasy and straight to the point.
- Address. It’s crucial to have an event location on your calendar, so you don’t search through your email when you need to leave.
- Travel Time. When you have an address set in Google Calendar, it sends you notifications about traffic and when you need to leave the house to be on time. Super handy if you are struggling with punctuality.
- Notes. Usually, I just copy-paste an entire email, so I have a hostname and any additional event info (hashtags, product launch dates, etc.) in one place. This part is crucial if you are attending a lot of events.
If your Google Calendar is organized using these tips and tricks, you will feel more prepared when you glance at your schedule the night before. And, again, these tactics save time as you don’t need to search through your inbox over and over again while searching for the details of the upcoming event.
How to Set-up Reoccurring Reminders in Google Calendar
In addition to events and appointments, I have financial reminders on my Google Calendar. I pay all credit cards on the 25th of each month, so I have a reminder three days before an actual due date. Once a Calendar reminder goes on, I immediately open my bank app and pay the card.
If the alert popped-out when I was at the event and didn’t have a chance to do so quickly, I will still open the app on my phone and will not close it until the transaction is done later in a day.
This year, I decided to set-up two additional financial reminders:
- Upcoming earnings reminder. At the beginning of the month, I go over my upcoming projects and analyze my potential forthcoming earnings. For instance, I might see that there are not enough projects coming my way, so I might need to reach out to the brands I worked with before for additional projects. Or, if it seems like I’m getting overwhelmed with upcoming projects, I will revise my events and meeting schedule and try to free more time for working on these projects.
- Expenses of the month reminder. At the end of each month, I set-up a reminder to go one more time through all my earnings and expenses of the month and analyze how I did this month. I will go over the Budget spreadsheet mentioned above and add any transactions that I might have missed. Also, I go through the invoices spreadsheet and mark all the paid invoices for the month or, if needed, send invoice reminders.
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There you have it: my go-to tips for setting up and organizing my calendar for blogging. I hope these tips were handy, and you learned a strategy or two about organizing your schedule.
I wonder what are some of the strategies you use to set-up your calendar and reminders? Let’s discuss in the comments!